Community activities project assessment form 2025

Please fill out the project assessment form carefully. An incomplete form may delay the payment of the grant.

Fields marked with an asterisk (*) are mandatory. You can find instructions for filling out each section under the question mark (?).

The usage report must be submitted no later than 2 months after the event. If necessary, you can request an extension from regional coordinator, who also answers inquiries related to the project grant payment and the usage report form:

Noora Karumaa

0405403346

noora.karumaa@tampere.fi

By submitting this application form, you agree that your contact information will be stored in the city's systems and used in accordance with the privacy statement. https://www.tampere.fi/sites/default/files/2022-12/tietosuojaseloste_yleisavustusten_hakijoiden_rekisteri.pdf

Details of the project grant

This Project assessment form concerns a following decision:

Date the decision was made ? "Enter the date of the decision minutes in the format: dd.mm.yyyy"

Number of the decision concerned ? "Enter the slide number of the decision here. (For example: TRE:2/12.03.00/2024)"

Amount of the project grant awarded ? "Please enter here the amount of the project grant awarded to you as a whole number, only a numeric value, not a euro sign."

Applicant type

Applicant type ? "Please note that companies, associations, and cooperatives that aim for profit are not eligible for grants. We also do not fund activities related to the practice of religion and to spread a religious message.."

Applicant contact information

Community name ? "The community name should be provided on the form exactly as it is registered in the association register."

Applicant community’s registration year and number OR Business ID (Y-tunnus) ? "A business ID is required if the applicant is an association, public benefit co-operative or public benefit company"

Community's street address (Note: include any c/o person, if applicable) ? "If the community’s mail is received by a representative of the association, the name of the mail recipient should also be provided in the address field. For example, c/o Matti Mallikas, Järjestötie 1."

Postal code

City or town (postal place)

Web page (if there is)

BANK DETAILS
The granted funds will be paid to the association’s account provided in this section. IBAN is an international bank account number that most European countries have adopted. A Finnish IBAN account number is always 18 characters long and starts with the country code FI. Please ensure that the bank account number is written correctly. An incorrect account number will delay the payment of the grant.

Bank account number in IBAN format ? "A bank account number in IBAN format consists of 18 characters and always starts with the country code FI."

CONTACT DETAILS OF THE GRANT HANDLER

Enter the details of the person responsible for the association’s general grant application and who can respond to any additional questions.

Name of the community contact person handling the grant matter ? "Provide the name and contact details of the community contact person handling the grant matter. If there are any issues with the application, the first point of contact will be the person listed in this field via email or phone."

Phone number

E mail ? "An automatic confirmation of the application submission will be sent to the email address provided here."

I have a valid non-disclosure for personal safety reasons ? "If the release of your address information from the Population Information System is restricted by a protection order, we recommend registering a contact address alongside the protection order. https://dvv.fi/turvakielto. If this option is selected, the contact details will be removed from the system immediately after processing."

Private person information

First name and Last name ? "Provide the name and contact details of the person handling the grant matter. If there are any issues with the application, the first point of contact will be the person listed in this field via email or phone."

Phone number

E mail ? "An automatic confirmation of the application submission will be sent to the email address provided here."

Postal address

BANK DETAILS
The granted funds will be paid to the account provided in this section. IBAN is an international bank account number that most European countries have adopted. A Finnish IBAN account number is always 18 characters long and starts with the country code FI. Please ensure that the bank account number is written correctly. An incorrect account number will delay the payment of the grant.

Bank account number in IBAN format ? "A bank account number in IBAN format consists of 18 characters and always starts with the country code FI."

Event or project information

Name of the event or project ? "Use the same name as in the application (project, event, idea)"

Date(s) when the event or project took place ? "Enter the time period during which the project is expected to take place."

Location of implementation ? "Specify the location or locations where the funded project or event will take place as accurately as possible."

Description of the event ? "Enter a description of your event or project here."

Compare the completed project to your original description and budget.

The activity	was more extensive than originally planned was carried out as originally planned changed in content had to be reduced did not take place at all

Briefly describe what you did and justify your response.

Evaluation of the success of the event

Event	was more successful than expected met expectations was moderately successful was somewhat successful was not successful

What went well, and what could you do differently next time?

PARTICIPANTS IN THE ACTIVITY

Total number of visitors and participants ? "The field must be filled with an whole number / integer."

Total number of public events ? "The field must be filled with an whole number / integer."

of which under 29 years old ? "The field must be filled with an whole number / integer."

Number of employees involved in the activity ? "Here, report the number of individuals in Tampere who received salaries or fees and participated in implementing the activity described in the application."

Number of volunteer workers involved in the activity ? "Here, report the total number of volunteers who participated in implementing the activity described in the application."

Possible summary of public feedback

Report on incurred expenses

The receiver of the project grant must provide a detailed report on the incurred expenses. Record the expenses and income of the funded activity in a table or submit the report as an attachment.

The grant is co-financing. The grant receiver must also have their own fundraising to organize the activity. In addition to money, volunteer work (calculated value of €10/hour) can be accepted as the own funding contribution. If you include volunteer work in the breakdown, make sure to record the calculated value of the volunteer work in both expenses and income so that the total of expenses and income is equal.

Note! Sometimes the beneficiary's self-financing (e.g. income from cafeteria or ticket sales) has been higher than expected, i.e. it has covered more than expected the costs of the activity. In such cases, the amount of the grant payable may be lower than the grant awarded. If the activity has made a profit (i.e. the income exceeds the expenditure), the grant is not considered necessary and will not be paid at all.

Income

	euros
Ticket revenue
Other sales revenue
Requested grant amount
Other grants
Other funding, e.g. sponsorship revenue
Estimated value of volunteer work
Other self-financing
Total income

Expences

	euros
Salaries and/or fees
Estimated value of volunteer work (also included on the expense side to balance income and expenses)
Service purchase costs
Venue rental costs
Travel and transportation expenses
Supplies and material costs
Advertising and marketing expenses
Equipment and tool rentals
Copyright fees
Other expenses
Total expenses

ANNEXES

If the project grant is used to pay fees or salaries, provide payment receipts for them. The payment receipts demonstrate that, in addition to salary payments, taxes, pension contributions, and other employer costs have been taken care of. It is particularly recommended to use the palkka.fi system for paying salaries and fees for individuals and working groups.

If the grant amount is €500 or more, also provide other payment receipts as attachments. For grants of €499 or less, the recipient must keep the receipts for one year from the submission date of this usage report form. The City of Tampere has the right to request the receipts for verification during this period.

Preferably submit attachments in PDF format.

Statement of costs incurred ? "You do not need to submit this if you have filled in your project s income and expenditure accurately in the previous field of the form."

Payment receipts for salary payments ? "If the project grant is intended to cover expenses related to salaries or wages, the applicant must submit proof of payment of wages and salaries with the application form. The receipts must show that, in addition to the payment of wages, the applicant has also paid for occupational pension contributions, unemployment insurance contributions and other compulsory incidental expenses relating to the payment of wages. The maximum number of files is ten (10)."

Other payment receipts ? "Add receipts other than those relating to the payment of salaries. The maximum number of files is ten (10)."

The significance of the grant for the project

The significance of the grant for the implementation of the project

The grant	was crucial for the implementation of the activity greatly supported the implementation of the activity had a moderate impact on the implementation of the activity provided little support for the implementation of the activity had no impact on the implementation of the activity

Please give a verbal justification for your assessment

Partial submission

I wish to save the form and continue later by using the link that will be sent into the email address I gave

Email address