Project assessment form 2025 - Project Grants for Culture

Please fill out the project assessment form carefully. An incomplete form may delay the payment of the grant.

Fields marked with an asterisk (*) are mandatory. You can find instructions for filling out each section under the question mark (?).

The grant is paid against the Project assessment form issued afterwards. By this form the grant recipient details the project’s expenditure and assesses the success of the project. In the case of histories, the association / non-profit organization must supply the number of histories specified in the decision to the city before the grant is paid.

The receipts must be attached to the Project assessment form if the sum to be paid is EUR 500 or more. If the grant to be paid is less than this amount, the grant recipient must keep the receipts for one year for possible verification. Certified copies of the receipts will serve as supporting documents. The grant recipient is obliged to retain the receipts and if needed, to present them to the Public Cultural Services or to the City of Tampere or an auditor representing the city on request.

If the project grant is intended to cover expenses related to salaries or wages, the applicant must submit proof of payment of wages and salaries after the event. The receipts must show that, in addition to the payment of wages, the applicant has also paid for occupational pension contributions, unemployment insurance contributions and other compulsory incidental expenses relating to the payment of wages. The applicant always takes care of employees’ pension security by paying TyEL contributions to the employment pension company. Receipts for the payment of salaries must be submitted with the Project assessment form, even if the grant amount is less than EUR 500. In particular for individuals and teams, the Palkka.fi system is recommended for the payment of salaries and wages.

This Project assessment form must be submitted no later than two (2) month after the event, implemented project or publishing of the history. If necessary, you can request an extension from Marianna Lehtinen:
040 801 6868
marianna.lehtinen@tampere.fi

Inquiries related to the project grant payment and the usage report form:
Jaana Leppäkorpi
040 806 2469
jaana.leppakorpi@tampere.fi

Details of the project grant

This Project assessment form concerns a following decision:

Date the decision was made ?

Number of the decision concerned ?

Amount of the project grant awarded ?

Applicant type

Applicant type ?

Applicant contact information

Community name ?

Applicant community’s registration year and number OR Business ID (Y-tunnus) ?

Community's street address (Note: include any c/o person, if applicable) ?

Postal code

City or town (postal place)

Web page (if there is)

BANK DETAILS
The granted funds will be paid to the association’s account provided in this section. IBAN is an international bank account number that most European countries have adopted. A Finnish IBAN account number is always 18 characters long and starts with the country code FI. Please ensure that the bank account number is written correctly. An incorrect account number will delay the payment of the grant.

Bank account number in IBAN format ?

CONTACT DETAILS OF THE GRANT HANDLER

Enter the details of the person responsible for the association’s general grant application and who can respond to any additional questions.

Name of the community contact person handling the grant matter ?

Phone number

E mail ?

I have a valid non-disclosure for personal safety reasons ?

Private person information

First name and Last name ?

Phone number

E mail ?

Street address

Postal code

City or town (postal place)

I have a valid non-disclosure for personal safety reasons ?

BANK DETAILS
The granted funds will be paid to the account provided in this section. IBAN is an international bank account number that most European countries have adopted. A Finnish IBAN account number is always 18 characters long and starts with the country code FI. Please ensure that the bank account number is written correctly. An incorrect account number will delay the payment of the grant.

Bank account number in IBAN format ?

Event or project information

Name of the event or project ?

Date(s) when the event or project took place ?

Location of implementation ?

Description of the event ?

Compare the completed project to your original description and budget.

The activity	was more extensive than originally planned was carried out as originally planned changed in content had to be reduced did not take place at all

Briefly describe what you did and justify your response.

Evaluation of the success of the event

Event	was more successful than expected met expectations was moderately successful was somewhat successful was not successful

What went well, and what could you do differently next time?

PARTICIPANTS IN THE ACTIVITY

Total number of visitors and participants ?

Total number of public events ?

of which under 29 years old ?

Number of employees involved in the activity ?

Number of volunteer workers involved in the activity ?

Possible summary of public feedback

Report on incurred expenses

The receiver of the project grant must provide a detailed report on the incurred expenses. Record the expenses and income of the funded activity in a table or submit the report as an attachment.

The grant is co-financing. The grant receiver must also have their own fundraising to organize the activity. In addition to money, volunteer work (calculated value of €10/hour) can be accepted as the own funding contribution. If you include volunteer work in the breakdown, make sure to record the calculated value of the volunteer work in both expenses and income so that the total of expenses and income is equal.

Note! Sometimes the beneficiary's self-financing (e.g. income from cafeteria or ticket sales) has been higher than expected, i.e. it has covered more than expected the costs of the activity. In such cases, the amount of the grant payable may be lower than the grant awarded. If the activity has made a profit (i.e. the income exceeds the expenditure), the grant is not considered necessary and will not be paid at all.

Income

	euros
Ticket revenue
Other sales revenue
Requested grant amount
Other grants
Other funding, e.g. sponsorship revenue
Estimated value of volunteer work
Other self-financing
Total income

Expences

	euros
Salaries and/or fees
Estimated value of volunteer work (also included on the expense side to balance income and expenses)
Service purchase costs
Venue rental costs
Travel and transportation expenses
Supplies and material costs
Advertising and marketing expenses
Equipment and tool rentals
Copyright fees
Other expenses
Total expenses

ANNEXES

If the project grant is used to pay fees or salaries, provide payment receipts for them. The payment receipts demonstrate that, in addition to salary payments, taxes, pension contributions, and other employer costs have been taken care of. It is particularly recommended to use the palkka.fi system for paying salaries and fees for individuals and working groups.

If the grant amount is €500 or more, also provide other payment receipts as attachments. For grants of €499 or less, the recipient must keep the receipts for one year from the submission date of this usage report form. The City of Tampere has the right to request the receipts for verification during this period.

Preferably submit attachments in PDF format.

Statement of costs incurred ?

Payment receipts for salary payments ?

Other payment receipts ?

The significance of the grant for the project

The significance of the grant for the implementation of the project

The grant	was crucial for the implementation of the activity greatly supported the implementation of the activity had a moderate impact on the implementation of the activity provided little support for the implementation of the activity had no impact on the implementation of the activity

Please give a verbal justification for your assessment